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Setting Up Your Stamp

Approvers and Co-approvers

Stamp configuration is only necessary for Approvers and Co-approvers who need to stamp approved documents. Applicants and Collaborators do not need to configure stamps.

Before you can stamp approved documents, you need to configure your stamp details. This is a one-time setup that takes a few minutes.

What You'll Need​

  • Your professional registration number (e.g., BDC number, CPEng number)
  • Your full name as it should appear on official stamps
  • Optionally: your business name, job title, signature image, and logo image

Step-by-Step Setup​

1. Open Settings​

Click your name or avatar in the top-right corner of the page, then select Settings.

2. Enter Your Details​

In the Stamp Configuration section, fill in:

FieldRequiredExample
Full nameYes"Jane Smith"
Approver numberYes"BDC0032"
Business nameNo"Smith Building Certifiers Pty Ltd"
Job titleNo"Principal Building Surveyor"

3. Upload Your Signature​

  1. Sign on white paper with a dark pen
  2. Take a photo or scan it
  3. Crop tightly around the signature
  4. Save as PNG (for transparency) or JPEG
  5. Upload in the Signature field (max 2 MB)
tip

A PNG with a transparent background produces the cleanest-looking stamp. You can use a free tool to remove the white background from your signature image.

Upload your business or practice logo:

  • PNG recommended (supports transparency)
  • JPEG also supported
  • Maximum file size: 2 MB

5. Choose Your Colours (Optional)​

The stamp uses two colours:

  • Primary colour — the border and top section (default: teal #2e5f64)
  • Secondary colour — the middle section with your name and registration (default: navy #1B365D)

Choose colours that match your brand identity. Both sections display white text, so darker colours work best.

6. Done​

Your settings are saved automatically. You're now ready to stamp documents on any project.

What Your Stamp Looks Like​

Your stamp appears as a rectangular overlay on each page you select:

┌─────────────────────────────────┐
│  Business Name  |  Ref  |  Date │  ← Primary colour
│─────────────────────────────────│
│  Full Name                      │
│  Job Title                      │  ← Secondary colour
│  Registration Number (bold)     │
│─────────────────────────────────│
│  [Signature]     [Logo]         │
└─────────────────────────────────┘

Next Steps​