Stamp Configuration

Before you can stamp approved documents, you need to configure your stamp details. This is a one-time setup that applies to all your projects.

Accessing Stamp Settings

1. Click your avatar/name in the top-right corner
2. Go to Settings
3. Find the Stamp Configuration section

Required Settings

These fields are required before you can stamp documents:

Field	Description	Example
Full name	Your name as it should appear on stamps	"Jane Smith"
Approver number	Your professional registration or certification number	"BDC0032"

Optional Settings

These fields enhance your stamp but are not required:

Field	Description	Example
Business name	Your company or practice name	"Smith Building Certifiers Pty Ltd"
Job title	Your professional title	"Principal Building Surveyor"
Signature	An image of your handwritten signature	PNG or JPEG, max 2 MB
Logo	Your business logo	PNG or JPEG, max 2 MB
Primary colour	Border and top zone colour	#2e5f64 (teal)
Secondary colour	Middle zone colour	#1B365D (navy)

Colours

The stamp uses two colours to create a professional, visually distinct appearance:

Primary Colour (Default: #2e5f64)

Used for:

• The stamp border/frame
• The top zone background (business name, reference, date)

Secondary Colour (Default: #1B365D)

Used for:

• The middle zone background (your name, title, registration number)

Choose colours that align with your brand and provide good contrast with white text.

Uploading Signature and Logo

Signature Image

• Format: PNG (recommended, supports transparency) or JPEG
• Maximum size: 2 MB
• Tip: Sign on white paper with a dark pen, photograph or scan it, and crop tightly. A transparent PNG background produces the cleanest result.

Logo Image

• Format: PNG (recommended) or JPEG
• Maximum size: 2 MB
• Tip: Use your standard business logo. A transparent PNG background works best.

Both images are displayed in the bottom zone of the stamp — signature on the left, logo on the right.

Separate from Whitelabel

Stamp configuration is separate from whitelabel branding:

• Stamp settings control what appears on stamped PDF documents
• Whitelabel settings control how emails and invitations look
• You can configure one without the other
• The stamp logo and whitelabel logo are separate uploads — you might use the same image for both, or different ones

Previewing Your Stamp

After configuring your settings, you can see how your stamp will look by stamping a document on any project. The stamp appearance is generated dynamically from your current settings — if you update your colours or upload a new signature, future stamps will reflect the changes.

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Changes to stamp settings only affect future stamps. Previously stamped documents retain the stamp as it appeared when it was applied.