Audit Trail
Every project in ApprovIQ has a full audit trail that records all actions with timestamps, user details, and role information — useful for compliance, dispute resolution, and record-keeping.
What is Recorded
The audit trail captures all project activity:
| Action Type | Details Recorded |
|---|---|
| Item status changes | Which item, old status, new status, who changed it |
| Document uploads | Which item, filename, file type, who uploaded it |
| Document stamps | Which document, stamp details, who stamped it |
| Document revocations | Which stamped document was revoked and why |
| Comments | Which item, comment text, who commented |
| Team changes | Invitations sent, accepted, revoked; role assignments |
| Project changes | Settings updates, information field changes |
| AI check results | Which checks ran, results, confidence scores |
Viewing the Audit Trail
The audit trail is accessible from the project detail page. All project members can view the complete history, which shows:
- Timestamp — when the action occurred
- User — who performed the action (name and email)
- Role — the user's role on the project at the time of the action
- Action — what was done
- Details — additional context (e.g., the specific item or document affected)
Events are displayed in reverse chronological order (newest first) and can be filtered by action type or user.
Why It Matters
Compliance
Construction certification requires a clear record of decisions. The audit trail provides evidence of:
- When documents were submitted and reviewed
- Who approved each item and when
- What checks were performed
- Complete communication history
Dispute Resolution
If a question arises about a decision, the audit trail provides the definitive record of what happened, when, and by whom.
Quality Assurance
Approvers can review the audit trail to ensure their team (co-approvers) is following proper review procedures and that nothing has been overlooked.